Spring 2026 Exhibition
Artist Information and Terms and Conditions
Click here to go to the submission page
About the exhibition
The Spring Buckingshire Art Society exhibition is an open exhibition and both Members and Non-Members are invited to submit work for selection.
Apart from Honorary Members, all work submitted is subject to selection unless used for publicity by prior arrangement.
Venue
The Fitzwilliams Centre, Windsor Road, Beaconsfield HP9 2JW
Schedule
|
Receipt deadline for entry forms |
Thursday 14 April |
12:00pm |
|
Handing In |
Thursday 30April |
4:30 to 6:00pm |
|
Selection |
Thursday 30 April |
6:00 to 8:00pm |
|
Hanging |
Friday 1 May |
9:30am onwards (4-5 hrs.) |
|
Preview |
Friday 1 May |
6:30 to 9:00pm |
|
Public Opening Times |
Saturday 2 May |
10:00am to 5:00pm |
|
Sunday 3 May |
10:00am to 5:00pm |
|
|
Monday 4 May |
10:00am to 5:00pm |
|
|
Collection of ALL Works* |
Monday 4 May |
5:00 to 6:30pm |
* Work not collected by the designated time will be stored at the owner's risk at a charge of £10 per item per day.
Members are asked to volunteer with the running of the exhibition and you will be able to submit your availability when you apply online.
Submission fees
All submission fees are non-refundable.
Framed works and large 3D works
Members: max 4 items at £7.00 each. Max 2 if your work is not for sale.
Non-members: max 2 items at £10 each. Works must be available for sale.
Unframed browser works ( incl. giclee prints ) and small 3D works (less than 20cm)
£2 each; max 5
Only members may apply
Greetings Cards: (members only)
No submission fee; max 25
Only members may apply
Sales fee
To cover our costs, the Society will also take a 30% commission on any works sold at the exhibition.
Acceptable work
All work must be original work by the submitting artist.
Only work listed on the entry form will be accepted.
Submitted work must NOT have been previously exhibited at any BAS exhibition.
All work must be delivered to the venue ready to hang or stand.
Artists must remove all protective packing materials prior to handing in.
If any work exceeds one metre in any dimension it must be noted as such on the entry form. Every effort will be made to hang or display all selected work but larger work can only be included if space permits.
Members are reminded that they must have paid their annual subscription to qualify.
Selling Policy
In principle, all work submitted must be for sale; sales commission is an important part of the Society’s income.
However, the following exceptions are permissible, subject to all other terms and conditions, with the additional proviso that all not-for-sale (“NFS”) work will be given low priority in the event of space limitations.
These exceptions do not apply to Non-Members or Honorary Members.
Members (only) may submit work NFS, subject to the following additional conditions:
A maximum of 3 works NFS are permitted.
All NFS entries will be subject to selection and must comply with all other conditions of entry.
Catalogue and labels will show the work as £NFS.
Commissions
Members (only) actively seeking Commissions may exhibit NFS work, in accordance with the conditions outlined above and below, as a means of attracting business.
BAS reserves the right to charge its normal sales commission on all. Commissions received as a direct result of work shown at an exhibition, when that Commission is accepted within 3 months of the closure of the exhibition.
Commission Enquiry Forms will be available on the Sales Desk, to be completed by the enquirer, and will be passed to the relevant artist to enable them to contact the enquirer directly. BAS will retain a copy of the form for its records, but beyond that BAS plays no part, and Members are held on trust to pay the appropriate sales commission on completion of the transaction.
Catalogue and labels will show the work as £By Comm. Please mark your entry forms accordingly.
Acceptable media
The Society exhibits paintings, drawings, sculpture and fine-art 3D work (including ceramics) and original prints (by any acceptable relief, intaglio, screen print or lithographic process) in limited editions up to 100 maximum.
Unframed signed and numbered limited edition giclée reproduction prints are allowed and must be clearly marked as such. They will be displayed in a separately labelled browser.
Artworks which incorporate photographic or digital processes as part of the artwork are permitted.
Photography and mass produced prints or reproductions of any kind are NOT permitted.
Framing policy
All frames must be robust, fit for purpose and strung using an appropriate picture cord, preferably nylon, securely tied to D-Rings screwed to the back of the frame, or riveted to a rigid backing board, which must be firmly secured in the back of the frame with tacks, taped over to prevent their loss. Cord or wire should be strung as tightly as possible with just enough slack to permit easy hanging.
If metal wire is used the exposed ends must be wrapped with framing tape or equal to prevent damage or injury.
Hanging mechanisms must be capable of safely carrying the weight of the work, and capable of being hung securely on standard pegboard hooks as used by BAS.
Frames must be of presentable appearance and of saleable quality as befitting a professional exhibition. Bare metal frames and clip-art frames are not acceptable.
All frames must be properly sealed at the back using framing tape (not masking tape) to keep out dust and to secure tacks/staples firmly in place.
If non-reflective glass is used it must be of museum quality.
Unframed, or box, canvases strung in accordance with the above criteria will be accepted as framed work if painted around the edges and neatly finished with no visible finger marks, holes, staples or nails etc. This requirement also applies to work presented in tray frames, where the edges are visible. Any nails or staples on the back need to be sealed with framing tape to prevent damage to other works.
Presentation of work
Bucks Art Society reserves the right to refuse any work which is deemed unsuitable or inappropriate, or is considered to represent a risk to persons or property.
BAS will have a committee member in attendance to check compliance, and non-compliant work will be rejected.
Browser work must be suitably wrapped in cellophane or other suitable clear film. Cling-film is NOT permissible.
All framed work and all 3D work must have a label attached by string (long enough to hang over the front of the work) stating the name of the artist, title and price of the work.
ALL works, including browser works and 3D works, MUST have an adhesive label firmly fixed to the back or underside, as appropriate, stating the artist’s name and contact details*, and the title, medium and selling price of the work – in clear BLOCK CAPITALS.
(*Artists may opt to affix their business card giving contact details.)
All greetings cards must be individually wrapped and labelled showing name of artist, title of picture and price (which must be the same for all cards). Members are also requested to provide their own small stand or basket for displaying their cards.
Insurance and public liability
Whilst every effort will be made to ensure the safety and security of the exhibition and the works in it, BAS will not accept liability for any loss or damage to artists' work whilst in the Society's possession.
Submissions are left at the artist's own risk and artists must arrange their own insurance cover.
The clearance of purchasers' cheques is at the artist's own risk.
For the purposes of BAS public liability cover, exhibiting Non-Members will be regarded as full Members for the duration of the exhibition.
Publicity and promotion
Members local to the venue are asked to distribute posters for display in local shops, offices, rail stations, window of your car etc. Additional posters and invitations will be available on request or to download as .pdf files from the website www.bucksart.co.uk. Email versions of invitations and posters will be sent out for onward distribution to members' contacts.
Members CVs/statements are displayed in the BAS Artist Information Book, which is available to view at all exhibitions. If your entry needs updating please print and send one or two A4 sheets for inclusion to the Exhibition Secretary (address in Members Handbook).
Incentive
We are offering a prize of up to £100 to be spent on an artwork in the exhibition, and of the winner's choice, to the first invitation to be drawn on Monday 1st May at 1pm. Please tell your guests to bring their invitation, with the relevant details filled in, and put it in the box provided.
Click here to go to the submission page
Contact us
If you would like more information about Bucks Arts Society, do get in touch.
This contact form is not for membership applications.